Job Purpose

Performs a variety of accounting and bookkeeping duties according to established policies and procedures. Maintains contact with staff, vendors and clients and observes confidentiality of client matters.

Duties and Responsibilities

Sales and Use Tax

  • Collecting, verifying, archiving, and retrieving sales tax exemption documentation.
  • Excel based monthly reporting.
  • Compile, research and analyze various state and local requirements.
  • Management of tax-exempt certificates, providing data on an as needed basis (monthly, quarterly) for sales tax reporting reconciliation of tax liability accounts.
  • Maintaining tax related training documents and providing correct procedures for customers/vendors.
  • Maintain current sales tax exemption certificates for customers.
  • Manage the tax process using Avalara and Dynamics F&O.
  • Perform tax research and reconciliation.
  • Support sales and use tax audits.
  • Communicate sales tax topics orally and in written form with team members.
  • Communicate with outside tax accountant and state and local jurisdictions.
  • Work with outside accounting firm to generate, file and transmit payment for state sales and use taxes.
  • Other duties as assigned.

AP

  • Review and process vendor invoices for two-way and three-way match.
  • Complete Weekly freight bill reconciliation and audit.
  • Obtain W9 forms from vendors as needed.
  • Generate payments (ACH, checks and wire transfers) against vouchers.
  • Transmit check payment information to bank to support positive pay procedures.
  • Research unprocessed invoices related to quantity and pricing variances and other issues of noncompliance.
  • Research open purchase orders and work with PO creators to resolve discrepancies.
  • Work with Receiving and Planning departments to improve payment processes and reduce errors.
  • Respond to payment and invoice inquiries from vendors and employees.
  • Communicate proper procedures with accounting and other personnel outside the department.
  • Prepare annual 1099 tax reporting.
  • Generate monthly commission reports to outside sales agents.
  • Process adjustments to commissions (including stipends) monthly.
  • Maintain and distribute incoming and outgoing Certificates of Liability Insurance.
  • Provide year-end audit support by preparing requested schedules and supporting documents.

Qualifications

  • Strong attention to detail and organization.
  • Fluent excel skills including knowledge of Pivot tables and Vlookup.
  • Knowledge of Sales and Use Tax for various states.
  • Microsoft Dynamics F&O and Avalara experience a plus.
  • Ability to work accurately under deadlines.
  • Must possess strong written and verbal communication skills
  • Approachable customer service orientation and “can do” attitude.
  • Able to work well with those on your team, as well as, with those at other locations.

Benefits

  • Company paid travel and expenses
  • 401(k) Retirement Savings Plan
  • Company-Paid Health Insurance
  • Company-Paid Life Insurance
  • Dental Insurance
  • Paid Time Off (PTO) including holidays and vacation
  • Tuition-support program
  • Paid public transportation
  • Discounts on Employer Merchandise & Services
  • Employee Referral Program
  • Company-Subsidized Health and Fitness Center Membership
  • Team-Building Events

To apply, please submit your Cover Letter and Resume to hr@virtualsupply.com with the subject line containing the TITLE of the position you are applying for at Virtual Supply.