Job Purpose
This position performs a variety of accounting and bookkeeping duties according to established policies and procedures and is responsible for managing a portfolio of customer accounts, from invoicing to cash collection.
Duties and Responsibilities
- Gather all documentation for incoming customer payments utilizing customer specific portals where necessary
- Reconcile and post customer payments
- Daily credit card reconciliations
- Identify and reconcile customer account related discrepancies
- Research and dispute unauthorized deductions and unpaid invoices with customers, utilizing customer specific portals where necessary
- Analyze and recommend resolution for disputed issues with customers
- Improve efficiencies and process related to accounts receivable
- Assisting in maintaining the paperless filing system
- Maintains contact with staff, vendors and clients and observes confidentiality of client matters
- Perform other duties as may be assigned by Manager
- Gather all documentation for incoming customer payments utilizing customer specific portals where necessary
- Reconcile and post customer payments
- Daily credit card reconciliations
- Identify and reconcile customer account related discrepancies
- Research and dispute unauthorized deductions and unpaid invoices with customers, utilizing customer specific portals where necessary
- Analyze and recommend resolution for disputed issues with customers
- Improve efficiencies and process related to accounts receivable
- Assisting in maintaining the paperless filing system
- Maintains contact with staff, vendors and clients and observes confidentiality of client matters
- Perform other duties as may be assigned by Manager
Qualifications
- Proficiency in Microsoft Office software with an emphasis on Excel (Dynamics software experience a plus)
- Solid knowledge of basic accounting principles, and the ability to apply them
- Accurate, efficient data entry – ability to proof own work
- Organized and self-motivated
- Ability to multi-task and focus through-out the day
- Strong attention to detail
- Minimum of 2 years’ experience with an emphasis on accounts receivable
- Excellent customer service skills
- Proven communication skills, both written and verbal
- Willingness to be a problem solver and strong team player
- Ability to perform a volume of numerical detail work with speed and accuracy, to make difficult mathematical computations with and without mechanical assistance (ability to operate a calculator by touch)
- Ability to understand and follow complex oral and written instructions
- Ability to establish and maintain effective working relationships with co-workers, a variety of customers and vendors
- Proficiency in Microsoft Office software with an emphasis on Excel (Dynamics software experience a plus)
- Solid knowledge of basic accounting principles, and the ability to apply them
- Accurate, efficient data entry – ability to proof own work
- Organized and self-motivated
- Ability to multi-task and focus through-out the day
- Strong attention to detail
- Minimum of 2 years’ experience with an emphasis on accounts receivable
- Excellent customer service skills
- Proven communication skills, both written and verbal
- Willingness to be a problem solver and strong team player
- Ability to perform a volume of numerical detail work with speed and accuracy, to make difficult mathematical computations with and without mechanical assistance (ability to operate a calculator by touch)
- Ability to understand and follow complex oral and written instructions
- Ability to establish and maintain effective working relationships with co-workers, a variety of customers and vendors
Benefits
- 401(k) Retirement Savings Plan
- Company-Paid Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off (PTO) including holidays and vacation
- Sabbatical Program
- Tuition-support program
- Paid public transportation
- Discounts on Employer Merchandise & Services
- Employee Referral Program
- Company-Subsidized Health and Fitness Center Membership
- Team-Building Events
- 401(k) Retirement Savings Plan
- Company-Paid Health Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off (PTO) including holidays and vacation
- Sabbatical Program
- Tuition-support program
- Paid public transportation
- Discounts on Employer Merchandise & Services
- Employee Referral Program
- Company-Subsidized Health and Fitness Center Membership
- Team-Building Events
To apply, please submit your Cover Letter and Resume to hr@virtualsupply.com with the subject line containing the TITLE of the position you are applying for at Virtual Supply.