Job Purpose

This position performs a variety of accounting and bookkeeping duties according to established policies and procedures and is responsible for managing a portfolio of customer accounts, from invoicing to cash collection.

Duties and Responsibilities

  • Gather all documentation for incoming customer payments utilizing customer specific portals where necessary
  • Reconcile and post customer payments
  • Daily credit card reconciliations
  • Identify and reconcile customer account related discrepancies
  • Research and dispute unauthorized deductions and unpaid invoices with customers, utilizing customer specific portals where necessary
  • Analyze and recommend resolution for disputed issues with customers
  • Improve efficiencies and process related to accounts receivable
  • Assisting in maintaining the paperless filing system
  • Maintains contact with staff, vendors and clients and observes confidentiality of client matters
  • Perform other duties as may be assigned by Manager


  • Proficiency in Microsoft Office software with an emphasis on Excel (Dynamics software experience a plus)
  • Solid knowledge of basic accounting principles, and the ability to apply them
  • Accurate, efficient data entry – ability to proof own work
  • Organized and self-motivated
  • Ability to multi-task and focus through-out the day
  • Strong attention to detail
  • Minimum of 2 years’ experience with an emphasis on accounts receivable
  • Excellent customer service skills
  • Proven communication skills, both written and verbal
  • Willingness to be a problem solver and strong team player
  • Ability to perform a volume of numerical detail work with speed and accuracy, to make difficult mathematical computations with and without mechanical assistance (ability to operate a calculator by touch)
  • Ability to understand and follow complex oral and written instructions
  • Ability to establish and maintain effective working relationships with co-workers, a variety of customers and vendors


  • 401(k) Retirement Savings Plan
  • Company-Paid Health Insurance
  • Dental Insurance
  • Vision Insurance
  • Paid Time Off (PTO) including holidays and vacation
  • Sabbatical Program
  • Tuition-support program
  • Paid public transportation
  • Discounts on Employer Merchandise & Services
  • Employee Referral Program
  • Company-Subsidized Health and Fitness Center Membership
  • Team-Building Events

To apply, please submit your Cover Letter and Resume to with the subject line containing the TITLE of the position you are applying for at Virtual Supply.