Job Purpose

The role of the Purchasing Buyer is responsible for planning and buying product to support the inventory needs and sales projections of the business. The Purchasing Buyer manages assigned vendor relationships as well as partners with Key Account Sales Manager team to research, evaluate and on-board new vendor accounts.  This individual must be an effective negotiator and communicator in working with our external vendors as well as with internal cross-functional teams.

Duties and Responsibilities

  • Forecast, plan and purchase product that best fit our customer needs at negotiated and specified cost, quality and delivery targets. This includes but not limited to:
    • Volume Rebates: monthly, quarterly and yearly
    • Cash discounts and payment terms
    • Growth incentives
    • Co-op advertising dollars and other relationship marketing events
  • Negotiate and manage contracts to be sure vendors comply with the terms and conditions of the contract and to determine the need for changes
  • Analyzes product trends and turnover
  • In partnership with Key Account Sales Manager team, develop and recommend vendor programs to increase margin dollars by product line
  • Review suggested order reports and replenish inventories at the required levels
  • Responsible for managing inventory adjustments on a monthly basis in partnership with Warehouse and Operational teams
  • Manages the product return process as it relates to assigned vendors
  • Maintains inventories and places order for all assigned vendors
  • Analyze sales, turns, margins and gross profit dollars on assigned products lines
  • Key player in managing inventory control and exit strategy for discontinued items and the return of slow selling products


  • Previous experience in buying within a Distributor or Web-retailer
  • Previous experience preferred in working within Forecasting and Purchase Order modules of a major ERP
  • Ability to multi-task and work independently with moderate guidance on several projects simultaneously
  • Excellent communication – both verbal and written; ability to articulate clearly and professionally via telephone, email and in business meetings
  • Strong negotiating skills
  • Accurate, efficient, impeccable attention to detail – ability to proof own work
  • Career oriented and self-starter attitude
  • Proficient in MS 2003, MS 2007, and MS 2010 including Excel, PowerPoint and Word
  • 4-year college degree preferred


  • Company paid travel and expenses
  • 401(k) Retirement Savings Plan
  • Company-Paid Health Insurance
  • Company-Paid Life Insurance
  • Dental Insurance
  • Paid Time Off (PTO) including holidays and vacation
  • Tuition-support program
  • Paid public transportation
  • Discounts on Employer Merchandise & Services
  • Employee Referral Program
  • Company-Subsidized Health and Fitness Center Membership
  • Team-Building Events

To apply, please submit your Cover Letter and Resume to with the subject line containing the TITLE of the position you are applying for at Virtual Supply.