Job Purpose
The role of the Accounts Payable Specialist will be to perform a variety of accounting and bookkeeping duties according to established policies and procedures. Maintains contact with staff, vendors and clients and observes confidentiality of client matters.
Duties and Responsibilities
- Review and process vendor invoices for two-way and three-way match.
- Complete Weekly freight bill reconciliation and audit.
- Obtain W9 forms from vendors as needed.
- Generate payments (ACH, checks and wire transfers) against vouchers.
- Transmit check payment information to bank to support positive pay procedures.
- Research unprocessed invoices related to quantity and pricing variances and other issues of noncompliance.
- Research open purchase orders and work with PO creators to resolve discrepancies.
- Work with Receiving and Planning departments to improve payment processes and reduce errors.
- Respond to payment and invoice inquiries from vendors and employees.
- Communicate proper procedures with accounting and other personnel outside the department.
- Prepare annual 1099 tax reporting.
- Generate monthly commission reports to outside sales agents.
- Process adjustments to commissions (including stipends) monthly.
- Maintain and distribute incoming and outgoing Certificates of Liability Insurance.
- Provide year-end audit support by preparing requested schedules and supporting documents.
- Other duties as assigned.
- Review and process vendor invoices for two-way and three-way match.
- Complete Weekly freight bill reconciliation and audit.
- Obtain W9 forms from vendors as needed.
- Generate payments (ACH, checks and wire transfers) against vouchers.
- Transmit check payment information to bank to support positive pay procedures.
- Research unprocessed invoices related to quantity and pricing variances and other issues of noncompliance.
- Research open purchase orders and work with PO creators to resolve discrepancies.
- Work with Receiving and Planning departments to improve payment processes and reduce errors.
- Respond to payment and invoice inquiries from vendors and employees.
- Communicate proper procedures with accounting and other personnel outside the department.
- Prepare annual 1099 tax reporting.
- Generate monthly commission reports to outside sales agents.
- Process adjustments to commissions (including stipends) monthly.
- Maintain and distribute incoming and outgoing Certificates of Liability Insurance.
- Provide year-end audit support by preparing requested schedules and supporting documents.
- Other duties as assigned.
Qualifications
- Associate’s degree in accounting, business, or related field; or three years of accounting experience (an equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position)
- Microsoft Dynamics F&O experience a plus.
- Fluent excel skills including knowledge of Pivot tables and Vlookup.
- Strong attention to detail and organization.
- Ability to work accurately under deadlines.
- Must possess strong written and verbal communication skills.
- Approachable customer service orientation and “can do” attitude.
- Able to work well with those on your team, as well as, with those at other locations.
- Does the right thing, takes action and adapts to change.
- Thrives on a team, stays positive, lives our values.
- Associate’s degree in accounting, business, or related field; or three years of accounting experience (an equivalent combination of education and experience enabling the incumbent to perform the essential functions of the position)
- Microsoft Dynamics F&O experience a plus.
- Fluent excel skills including knowledge of Pivot tables and Vlookup.
- Strong attention to detail and organization.
- Ability to work accurately under deadlines.
- Must possess strong written and verbal communication skills.
- Approachable customer service orientation and “can do” attitude.
- Able to work well with those on your team, as well as, with those at other locations.
- Does the right thing, takes action and adapts to change.
- Thrives on a team, stays positive, lives our values.
Benefits
- 401(k) Retirement Savings Plan-5% Match
- Company-Paid Health Insurance
- Company-Paid Life Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off (PTO) including holidays and vacation
- Tuition-support program
- Annual Tri-Met pass
- Discounts on Employer Merchandise
- Company-Subsidized Health and Fitness Center Membership (optional)
- Discounted Pet Insurance (optional)
- Team-Building Events
- 10 year Sabbatical
- Paid Floating Holiday and Volunteer Day
- 401(k) Retirement Savings Plan-5% Match
- Company-Paid Health Insurance
- Company-Paid Life Insurance
- Dental Insurance
- Vision Insurance
- Paid Time Off (PTO) including holidays and vacation
- Tuition-support program
- Annual Tri-Met pass
- Discounts on Employer Merchandise
- Company-Subsidized Health and Fitness Center Membership (optional)
- Discounted Pet Insurance (optional)
- Team-Building Events
- 10 year Sabbatical
- Paid Floating Holiday and Volunteer Day
To apply, please submit your Cover Letter and Resume to hr@virtualsupply.com with the subject line containing the TITLE of the position you are applying for at Virtual Supply.